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Submission guidelines

The Failure Library grows from publicly documented AI incidents, contributed and reviewed the way an open reference work is built. These guidelines explain what belongs, how to write a good entry, and what happens after you submit. They take about two minutes to read — please skim them before contributing a case.

Scope

What belongs in the Library

The Library documents governance failures involving AI and automation — moments where a system was granted authority beyond the evidence, context, or judgment available to support it, or where automation displaced human judgment in a way that caused harm. The lesson is the point, not the blame. If an incident helps leaders recognize a recurring failure pattern before it repeats, it fits.

A case is a good fit when it is:

  • Publicly documented — reported in the news, court filings, regulatory actions, official investigations, or peer-reviewed research.
  • Verifiable — you can point to at least one credible source; primary and reputable sources are strongly preferred.
  • About AI or automation authority — the failure turns on how much authority a system held, not merely that software had a bug.
  • Instructive — it illustrates a governance lesson others can learn from.
Standards

What makes a good submission — and what to avoid

Please do

A strong entry

  • Describe what happened plainly, in your own words.
  • State the impact — harm, litigation, regulatory action, reversals.
  • Include a source link (two is better).
  • Attribute contested claims to their source, rather than stating them as established fact.
  • Suggest the WEKID layer(s) involved if you can — it helps the editors, but it is optional.
Please don't

Out of scope or unsafe

  • Confidential, leaked, or otherwise non-public information.
  • Private personal information about private individuals; anything that reads as harassment.
  • Rumor, speculation, or allegations presented as fact.
  • Defamatory content. Be especially careful with active litigation — describe what sources report, not conclusions about guilt.
  • Verbatim copyrighted text — summarize and link instead. Marketing, self-promotion, and non-AI incidents.
Style

How to write it

Aim for the tone of a neutral case note: factual, concise, and focused on the governance breakdown. You do not need to be an expert or map the framework perfectly — the editors do the framework mapping and verification. A few sentences of accurate description with a good source is more useful than a long, unsourced account.

  • Organizations: name them only from public sources. The public catalogue masks organization identities so the focus stays on the lesson; named detail is reserved for the Executive Brief.
  • Interpretation, not accusation: the Library's analyses are retrospective and illustrative. They identify recurring failure patterns; they are not determinations of causation, negligence, or liability. Please write in that spirit.
  • Accuracy over completeness: if you are unsure about a detail, say so or leave it out. Editors verify before anything is published.
After you submit

What happens next

Nothing you submit is published automatically. Every submission is reviewed and verified before it can appear.

1

Submitted

Your case enters an editorial review queue. It is not visible on the public catalogue.

2

Verified

Editors check the account against its sources and assess whether it fits the Library's scope.

3

Drafted

Suitable cases are developed into a draft entry, mapped to the WEKID layers and Decision-Matrix outcome. Editing for accuracy and framing is normal.

4

Published or declined

If it holds up, it is published and credited to you. If it does not fit, it is declined. We cannot promise every submission is published.

Attribution & terms

Credit and the contributor terms

When you submit a case, you agree to a short set of contributor terms. In plain language:

  • You confirm the submission is based on publicly documented, verifiable information and is accurate to the best of your knowledge.
  • You confirm it contains no confidential or private personal information and nothing defamatory.
  • You grant WEKID™ LLC a non-exclusive, royalty-free license to review, edit, publish, and incorporate your submission and any case derived from it — with attribution to you where published.
  • You keep authorship credit for your contribution.

This lightweight acknowledgment is all that individual case submissions require. Sustained contributors and working-group members are onboarded under the fuller Contribution Policy and Contributor License Agreement, which are in draft. Contact us for the current versions.

Ready to contribute?

You confirm the contributor terms on the submission form.

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